Planning a baby shower is an exciting way to celebrate the arrival of a new baby and create lasting memories with family and friends. Whether you’re hosting a small gathering or a larger celebration, having a clear plan can make the process stress-free and enjoyable.
This ultimate baby shower planning checklist will help you stay organized every step of the way.
8–10 Weeks Before the Baby Shower
Choose a Date
Pick a date that works well for the parents-to-be and close family members.
Set a Budget
Determine how much you want to spend on:
- Venue
- Decorations
- Food and drinks
- Games and activities
- Favors
- Invitations
Create a Guest List
Work with the parents-to-be to create a list of family members, friends, and coworkers to invite.
Select a Theme
Popular baby shower themes include:
- Teddy Bear
- Safari
- Woodland Animals
- Neutral Boho
- Baby in Bloom
- Storybook Theme
Choose a Venue
Options include:
- Home
- Community hall
- Restaurant
- Garden
- Virtual baby shower
6–8 Weeks Before
Send Invitations
Include:
- Date
- Time
- Location
- RSVP information
- Gift registry details
Plan the Menu
Decide whether you’ll serve:
- Brunch
- Lunch
- Afternoon tea
- Desserts and snacks
Order Decorations
Consider:
- Balloons
- Banners
- Table decorations
- Backdrops
- Centerpieces
4–6 Weeks Before
Plan Baby Shower Games
Popular options include:
- Baby Bingo
- Baby Word Scramble
- Guess the Baby Food
- Price Is Right
- Baby Predictions
- Advice for Parents
Order or Prepare Prizes
Simple prize ideas:
- Candles
- Chocolates
- Mini gift sets
- Coffee gift cards
Confirm RSVPs
Follow up with guests who haven’t responded.
2–4 Weeks Before
Finalize Decorations
Double-check all supplies and delivery dates.
Prepare Activity Stations
Examples:
- Wishes for Baby
- Advice Cards
- Guest Sign-In Sheet
- Design a Baby Onesie
Create a Playlist
Choose relaxing and family-friendly music.
1 Week Before
Confirm Food Orders
Confirm Venue Arrangements
Purchase Remaining Supplies
Prepare Favors
Assemble Game Materials
The Day Before
Set Up Decorations
Prepare Food
Organize Gifts Table
Charge Camera or Phone
Review Event Schedule
Baby Shower Day Checklist
☐ Welcome guests
☐ Take photos
☐ Play games
☐ Serve food and drinks
☐ Open gifts
☐ Thank guests for attending
☐ Collect keepsake cards and predictions
☐ Enjoy the celebration
Final Thoughts
A baby shower doesn’t need to be perfect to be meaningful. Focus on celebrating the growing family, creating special memories, and spending time with loved ones.
Looking for printable baby shower games and keepsake activities?
Visit our Shop for baby shower bundles, games, planners, and memory pages designed to make your celebration even more special.